Administrative Assistant – Legal Department - Qatar District Cooling Company

Job Objective
Provide the necessary secretarial and administrative support to the Legal department in order to ensure the flow of activities in an effective and organized manner.

Key Responsibilities and Accountabilities

 Act as first point of contact for both internal and external parties who wish to contact the department for enquiries.
Effectively compose various legal documents.
Typing of legal documentation including reports, proposals, daily correspondence and agreements.
Handle the criticality and prioritization of phone calls, facsimiles and emails in order to assist the department with the time management process.
Receive, sort and distribute mail and facsimiles, prepare and arrange for the distribution of outgoing mail and facsimiles.
Maintain the filing system of all related documentations in order to facilitate future referencing and easy accessibility.
Prepare minutes and action items for meeting.
Keeping records of contracts/agreements and maintain law libraries and other important documents.
Follow, store and make available all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text.
Research, compile, assimilate and prepare confidential documents, and brief the executive regarding contents.
Attend meetings as requested by the immediate manager to take and circulate meeting minutes. Draft and/or type reports and correspondences in order to ensure consistency and standardizations of formats.
Maintain contacts with internal departments through regular follow up to ensure the successful completion of all required tasks.

Job Details

Preferred Candidate

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