Executive Assistant - Doha, Qatar - CH2M

Why CH2M HILL
For decades, CH2M HILL has been a global leader in engineering, consulting, design, program management, construction and operations, working on the most challenging and impactful projects around the world. Through these challenging projects, we develop our people — who transform complex and creative ideas into reality, every day. Join us and together we can work to build a sustainable world. We support you to reach your greatest career goals through continued professional development, a positive work life balance and undeniably cool engineering projects. Join employee-owned CH2M HILL and discover why our diverse team has been consistently ranked as one of the leading employers and repeatedly recognized by FORTUNE magazine as one of the “100 Best Companies to Work For”.
About the Business
Description and Desired Qualifications
Summary of Job Purpose:
Provides pro-active and efficient executive level secretarial and administrative support to the Regional Managing Director.
Key Duties:
Work proactively to provide a high standard of effective secretarial support to ensure efficient completion of all duties, including but not limited to: dealing with correspondence; drafting replies; preparing mailings; updating the contacts database; collating information and assisting with production of presentations and reports; minute taking; keeping up to date lists of action points from meetings; action point chasing; meeting organising, travel booking, processing expenses.
Screen incoming post, email and telephone calls, determining their priority and using initiative to either deal with the enquiry or redirect if necessary.
Greet visitors/clients and deal with any needs or general enquiries that they may have to ensure they are made to feel comfortable and welcome.
A key part of the role will be helping to manage RMD’s diary and ensuring that routine letters and enquiries to them are responded to in an appropriate and timely manner.
Maintain and develop both the physical and electronic filing systems to ensure accurate and speedy retrieval of required documentation and reports.
Performs all duties at a confidential level.
Arrange travel management for Regional Managing Director.
Liaising with other staff members to co-ordinate meetings/agendas/room bookings, arranging conference calls etc.
Maintains follow-up action list/file.
Drafts and proof reads replies to correspondence.
Event Management – organising conferences/training sessions world-wide.
Develops new or revised procedures or recommend improvements.
Independently prepares reports, presentations and correspondence of a non-standard nature; co-ordinates production; schedule graphics, editing and reproduction.
Routinely solves problems and questions that normally arise in the course of the job.
Develop and maintain excellent working relationships with senior management, colleagues and other company and external work contacts.
Basic Qualifications
Qualifications/Skills Required:
Educated to degree level preferred or to have reached an equivalent level of education.
Proven experience of working in a similar senior administrative or secretarial position, preferably in a large multi-national company is essential.
Has successfully undertaken formal secretarial training at a recognised university or college and possess good skills in shorthand/speed writing.
Possess excellent written and verbal communication skills together with good knowledge of MS Office suite using Excel, PowerPoint and Word.
Accuracy and attention to detail is essential along with the ability to type at least 55/60wpm.
Must possess excellent supervisory and people management skills.
Must be flexible to respond to the diversity of the role while maintaining high levels of discretion and diplomacy.
Able to work on his/her own initiative to ensure matters are dealt with professionally, relying on experience and judgement to resolve issues wherever possi

Job Details

Preferred Candidate

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